POSITION OPENING: Special Events Coordinator
by Jami Goldstein

OHIO ARTS COUNCIL

POSITION OPENING: Special Events Coordinator
Administrative Assistant 2, 63122 PCN 91.0

This is an Exempt position.

JOB DUTIES: Acts for the Public Information Officer: plans, writes & implements public information office goals for special events & projects; leads/monitors agency &/or local committees, e.g., Governor's Awards for the Arts, Annual Conference; serves as liaison between Public Information Officer & subordinates; transmits decisions & directives of Public Information Officer; represents Public Information Officer at meetings & conferences; assumes responsibility & authority for special events & projects in Public Information Officer's absence; formulates & implements policy for special events & projects, e.g., Governor's Awards for the Arts.

Analyzes & evaluates special events & projects & related public information office procedures & policies; provides technical advice to aid Public Information Officer & Executive Director in decision making related to special events & projects planning & development.

Develops & coordinates public relations programs for special events & projects: researches & responds to inquiries & complaints; furnishes information & explains special events & projects to public, legislators & news media; writes grant proposals & reports for special events & projects; makes speeches & drafts news releases.

Manages business function of special events & projects for public information office; prepares & administers special events & projects budgets, (e.g., establishes & oversees maintenance of fiscal controls, authorizes expenditures & purchases); prepares important documents (e.g., grant proposals, final reports), correspondence, & publications.

MAJOR WORKER CHARACTERISTICS: Knowledge of supervisory principles/techniques; business administration, management science or public administration; employee training & development*; interviewing*; public relations; budgeting. Ability to handle sensitive telephone & face-to-face inquiries & contacts with public & government; write letters, papers, reports & speeches & deliver speeches before general public; develop complex reports & position papers; define problems, collect data, establish facts & draw valid conclusions; calculate fractions, decimals & percentages; gather, collate & classify information according to established methods; establish friendly atmosphere as supervisor of work unit.

(*) Developed after employment.

MINIMUM QUALIFICATIONS
• Completion of undergraduate core program in business administration, management science or public administration; 12 months training or 12 months experience in supervisory, administrative &/or managerial position which involved limited research & public contact.
• Or completion of undergraduate core program in academic field commensurate with program area to be assigned per approved Position Description on file; 12 months training or 12 months experience in supervisory, administrative, managerial &/or staff position which involved limited research & public contact.
• Or 36 months training or 36 months experience in business administration, management science or public administration.
• Or 12 months as Administrative Assistant 1, 63121.
• Or equivalent of the Minimum Class Qualifications for Employment noted above.

SALARY: Pay Range 10, $34,778 plus applicable State of Ohio benefits.

TO APPLY: If interested, please submit a complete State of Ohio application form to Carolyn D. McClaskey, Assistant Personnel Officer, Ohio Arts Council, 727 East Main Street, Columbus, Ohio 43205-1796. Applications must be hand-delivered to the Council offices by 5:00 p.m., March 4, 2005, postmarked no later than midnight on March 4, 2005, or on-line applications may be made through this link: http://statejobs.ohio.gov/applicant/index.asp

DATE POSTED: February 16, 2005

OAC is an Equal Opportunity Employer

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